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Employee birthdays

The Birthday Program That Survives the Office Manager Quitting

Every company has a birthday system, and it’s usually a person — one kind soul with a calendar, a collection envelope, and mounting resentment. This program replaces the labor and keeps the warmth: a box on the day itself for every teammate, wherever they work.

Set Up the Program Grab the Free Calendar Template
  • ✓ Set up once
  • ✓ Remote teammates included
  • ✓ Monthly preview before anything ships
Team celebrating an employee birthday at their desks
Vitaly Gariev / Unsplash

Why DIY Birthday Programs Quietly Die

  • •They live in one person’s head — and that person eventually takes PTO, changes teams, or leaves.
  • •Remote teammates get a Slack message with a cake emoji while the office gets actual cake. Everyone notices; nobody says it.
  • •Someone fronts the money, then chases reimbursements through expense software built to discourage them.
  • •New hires fall through the gap between “joined” and “made it onto the birthday list”.
  • •By August, the program is three missed birthdays deep and quietly abandoned until January’s guilt revives it.

How Ours Stays Alive

1

The calendar goes in once

Names, month-and-day birthdays (no birth years — nobody’s age is our business), and a home or office address each. Our free template is the exact format.

2

You approve a monthly preview

Before each month starts, you get the list of upcoming deliveries. Someone left? Strike them. New hire? One row. Thirty seconds of oversight, once a month.

3

Deliveries just happen

Each teammate’s box arrives on their day — office tray or home delivery, their name in the message. You see confirmations; finance sees one invoice.

Built for However Your Team Works

All in one officeTrays land in the break room on each birthday. The program budget replaces the collection envelope forever.
HybridOffice days get office trays; home days get home boxes. We schedule around each person’s reality, not the org chart.
Fully remotePersonal boxes to front doors in all eight metros. The rare program where remote employees get the *better* version.

The Fairness Clause

Same budget, same box quality, same day-of delivery for everyone on the list — intern to VP. Birthday programs collapse the moment they become tiered. Ours can’t be.

Start With Next Month’s Birthdays

Program Questions

What does it cost per employee?

Home-delivered individual boxes start at $44 per recipient; office trays from $69 per birthday. A 20-person team averages roughly two birthdays a month — most companies budget less for this than for one team lunch.

What about employees outside your delivery areas?

We flag them the day you share the calendar — you’ll know exactly who’s covered before committing. We’d rather lose the line item than have someone’s birthday silently skipped.

Do employees have to share their birthday?

It’s opt-in by design. Anyone can decline or leave the list at any time, and we only ever need month and day. The template includes a consent column for exactly this.

What happens when someone leaves the company?

Strike them from the monthly preview and nothing ships. That preview step exists precisely so no ex-employee ever gets a cheerful box from a company they just left.

Can we start mid-year?

Any month. The program starts with whoever has the next birthday — there’s no annual cycle, no setup fee, and no reason January gets to be special.

Program Toolkit

The calendar templateFree download, consent column included. All corporate optionsClient programs and one-off team sends too. Office birthday ideasMake the delivery a moment, not a drop-off. Coverage mapThe eight metros, neighborhood by neighborhood.

Retire the Collection Envelope

Share the calendar this week and next month’s birthdays are already handled.

Set Up the Program

From $44 per recipient · Monthly preview · One invoice

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